Saving Emails (Full Version)

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Nicole -> Saving Emails (7/8/2005 3:56:30)

This may be a silly question, but it's one i need to know and have never been able to work out.

Can anyone please tell me if it's possible using Outlook Express, to save all emails both sent and received in the same folders i've placed them in within Outloook Express in bulk?

I ask because i save all emails and can do it one by one but just wondered if there was a quicker way?

Thanks

Nicole



Donkey -> RE: Saving Emails (7/8/2005 6:02:21)

In Outlook I just highlight them all in the message list view (control + click on each message) then right click and select move to folder.

I would have thought OE must be similar.



Nicole -> RE: Saving Emails (7/8/2005 6:35:09)

Thanks Donkey,

I can highlight them all but when I select move or copy to folder it only allows me to save them to a folder within Outlook Express.

I'm really looking for a quicker way to copy them all to a disk so I can file them and delete them all seeing that some are now over a year old.

Nicole





Donkey -> RE: Saving Emails (7/8/2005 11:58:10)

You can archive them as a pst file, but then you need to import the file back into outlook if you need to read it. AFAIK if you want to convert to text files you have to do it one by one.

All I do is create extra files in Outlook and move old files there, keeping the inbox relatively clutter free.



BobbyDouglas -> RE: Saving Emails (7/8/2005 12:12:02)

Just curious, care to explain a bit more why you want this? There might be a better/easier solution out their, I just don't quite understand why they are needed to be saved in the same folder [8D]



Nicole -> RE: Saving Emails (7/8/2005 17:20:22)

Hi Bobby,

If I have 3 clients, Client 1, Client 2 and Client 3, I've sent and received 100 emails over the course of a project, 6 or 12 months after the project is completed I'l like to take all their work off my PC, things like website files, image files, emails and other correspondence, invoices, save it on to 1 disk per client and keep my computer clutter free.

I also have a new PC and just to make things easier i'd like to transfer all the emails from my old computer that are in Outlook Express there, over to this computer.

I'm also keeping all old emails in case they're needed in some way in the future, for some possible legal reason or confusion over why something has been done to their website or not.

Thanks

Nicole



balisada -> RE: Saving Emails (7/8/2005 18:11:52)


Hi,

I did some poking around Google and found:

http://insideoe.tomsterdam.com/

They suggested this:
http://insideoe.tomsterdam.com/faqs/how.htm#archive

quote:

How do I archive a folder of messages?

Choose either method:

1. Start a New Mail Message, drag the folder contents and drop them on the message, thus creating attachments. Click File| Save as... and save the message as file type *.eml. (Tip: you can later compress the *.eml file using a zip program to save disk space.) To restore the folder contents, double-click the saved *.eml file, select all the attachments and drag them into an OE mail folder.

2. Create an Archive folder in OE, then drag messages into it. Close OE and copy the "Archive.dbx" file to a safe place. Open OE and delete the contents of the Archive folder. To restore the old archive, close OE and replace the "Archive.dbx" file with the backup version. If the Archive folder no longer exists inside OE, create it again and copy one message into it (to force OE to create the *.dbx file), close OE, and then replace the new "Archive.dbx" with the backup copy.


They also had something on Archiving a folder at http://insideoe.tomsterdam.com/tips/archiving.htm

and (toward the bottom)

http://insideoe.tomsterdam.com/backup/partial.htm


I personally, don't like the idea of manipulating the Archive file, so the second solution turns me off, but it may be just what you are looking for.

Hope this helps.

Balisada



Nicole -> RE: Saving Emails (7/8/2005 18:19:26)

Thanks Balisada,

I'll take a look at those links today and try the suggestions you've mentioned.

Thanks again.

Nicole





RickP -> RE: Saving Emails (7/8/2005 19:13:29)

Hi Nicole,

This is my method of working with OE (been working well for a long time)...

In OE you just create a folder (with client's name) and drag all of the emails from the sent items and the inbox into that one folder. Windows saves that entire folder as one file (client's name.dbx). When you're ready to back it up or move it all onto disk just locate the .dbx files on your PC and move/copy onto whatever. In the future if you need to access them just click: FILE>IMPORT>MESSAGES>OE6>FROM STORE DIRECTORY - selct the message folder you want to import and hey presto they're back and readable!

Personal tip...
Change where the messages are stored (they are way down in the strange underworld of Windows by default) to somewhere more easily accessible on your PC. I always save mine in my 'My Docs' folder (in a sub-folder of course). To do so go:
TOOLS>OPTIONS>MAINTENENCE>STORE FOLDER>CHANGE etc.

Hope that helps some

(P.S. .pst files are Outlook .dbx are OE)



BobbyDouglas -> RE: Saving Emails (7/8/2005 20:20:51)

Nicole, I would set a system up like this:

In OE, create a folder named Clients

Then have Client 1, Client 2, Client 3

Then have Client 1 Rec, Client 1 Sent

So it looks like:
Clients
- Client 1
- - Client 1 Received
- - Client 1 Sent
- Client 2
- - Client 2 Received
- - Client 2 Sent
- Client 3
- - Client 3 Received
- - Client 3 Sent

Then setup a mail rule for all emails sent to client 1 are moved to client 1 sent, etc.



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